Move-In / Move-Out Condition Report
Document the condition of every room before and after a tenancy. Fill in details below and print — both parties should sign.
Move-In Property Condition Report
Living Room
Kitchen
Primary Bedroom
Bedroom 2
Primary Bathroom
Additional Bathroom
Laundry / Utility
Exterior / Common Areas
Signatures
Landlord / Property Manager
Tenant(s)
Print double-sided — one copy for you, one for your tenant.
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Frequently Asked Questions
Why do I need a move-in condition report?
A signed move-in condition report is your primary defense if a tenant disputes security deposit deductions at move-out. Without it, courts often side with the tenant. Document everything with photos and have both parties sign.
Should both the landlord and tenant sign the checklist?
Yes — always. Have the tenant review and sign the checklist on or before move-in day. Keep the original; give a copy to the tenant. At move-out, compare the signed report against the current condition to determine any legitimate deductions.
What is 'normal wear and tear' vs. damage?
Normal wear and tear includes small nail holes, minor scuffs, and carpet wear from regular use — the landlord bears these costs. Damage includes large holes in walls, stains, broken fixtures, or burns — these can be deducted from the security deposit.
How long should I keep a move-in condition report?
Keep it for at least 3–5 years after the tenancy ends, or longer if your state's statute of limitations for contract disputes is longer. Store a digital copy in LandlordHive so it never gets lost.
Do I need photos in addition to the written report?
Absolutely. Written condition notes plus timestamped photos create an airtight record. Take photos of every room, every appliance, and any pre-existing damage. If a dispute reaches court, photos speak louder than checkboxes.